Chapter 4

Chapter 4 – Pollution Prevention Progress Reports

Monitor Progress

As implementation ensues, data should continue to be gathered to compare against the original baseline. This will show actual reductions and savings and will be needed to generate the progress report. Pollution prevention planning is an on-going, cyclic process.

Pollution Prevention Progress Report (P2PR) Requirements

Pollution Prevention Progress Reports (P2PR’s) are required to be submitted to the Minnesota Emergency Planning and Community Right-to-Know Act (EPCRA) Program annually by July 1, covering activities for the previous reporting (calendar) year. A P2PR is required for each chemical for which the facility submitted an EPA Form R and reported on or off-site releases or off-site transfers.

The Minnesota EPCRA Program has established a web-based reporting system which allows for submittal of the P2PR.  For more information on preparing and submitting a P2PR and the certification process, please contact the Minnesota EPCRA Program at 651.201.7417.

The five requirements of the progress report are explained below.  Refer to the progress report instructions which have been incorporated into the web-based reporting system.

  1. Summary of each objective
    • Each chemical reported must have a pollution prevention objective in the plan. Summarize these objectives and their schedules for implementation in the progress report.
  2. Summary of progress made for each objective
    • Indicate what progress has been made, even if none has been made. This should include the amount of generation or releases reduced per unit of production.
  3. Methods used to reduce pollution
    • Describe how pollution prevention was implemented.
  4. Obstacles to reaching objectives
    • Describe any barriers in implementing pollution prevention objectives.
  5. Certification
    • The P2PR forms need to be certified by a facility manager (defined as the highest ranking manager responsible for operations/production at the facility) and by a responsible officer (defined as the company officer with responsibility for facility management and who is authorized to certify, on behalf of the company, that all statements are believed to be true, accurate, and complete). Both certifications should be accompanied by the date of certification and a phone number for contacting the signatories.

How Pollution Prevention Progress Report Information Is Used

Pollution Prevention Progress Report information is summarized with Toxic Release Inventory data in the annual EPCRA Program Right-To-Know Chemical Information Report (Form R). This report is prepared to provide citizens awareness about toxic chemicals in their communities and enhance accessibility to data.

The Minnesota Pollution Control Agency and the Minnesota Technical Assistance Program review P2PRs for the purposes of understanding statewide trends, targeting technical assistance and identifying companies who have had success.